Plan & Prepare Meeting Communications 

This Plan and Prepare Meeting Communications short course is designed for individuals responsible for planning and preparing meeting communications in an administrative environment. The course equips learners with the skills to create structured agendas, take accurate minutes, and distribute meeting documentation efficiently.

This course is ideal for:

  • Office administrators responsible for meeting coordination.
  • Secretaries and personal assistants managing meeting communications.
  • Team leaders and supervisors conducting regular meetings.
  • Business professionals seeking to improve documentation and organisational skills.

Course price from

R863.00 incl. VAT

Start date

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Course duration

1 Day

Course language

English

NQF level

3

Credits

4

Entry level

NQF Level 2 qualification (or equivalent)

Course ID

13934
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Course Info
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Completing this course will enable you to:

Upon completing this course, participants will be able to:

  • Understand the purpose and importance of meeting agendas.
  • Compile structured and well-organised meeting agendas.
  • Accurately take minutes and document key decisions and discussions.
  • Ensure proper distribution of meeting minutes to relevant stakeholders.
  • Maintain professionalism and efficiency in managing meeting communications.

Entry Requirements:

  • NQF Level 2 qualification (or equivalent) in communication.
  • Prior experience in administrative roles is beneficial but not required.

Course Outcomes

1. Understanding Meeting Agendas

  • Explain the advantages of a well-structured agenda.
  • Ensure agenda items appear in a logical and systematic order.
  • Identify sources for agenda items (chairperson, committees, members).
  • Produce an agenda in the required format within the designated timeframe.

2. Purpose and Objectives of Meeting Minutes

  • Identify and explain different types of meeting minutes.
  • Understand the importance of accurate minute-taking.
  • Explain the meeting minute distribution process.
  • Describe methods of distributing minutes efficiently.
  • Understand the impact of timely distribution of minutes.

3. Effective Minute-Taking Techniques

  • Identify resources required for accurate minute-taking.
  • Document essential meeting details concisely and clearly.
  • Ensure meeting attendance is recorded correctly.
  • Identify characteristics of well-prepared minutes.
  • Produce and distribute meeting minutes within required timeframes.

Course Conditions

Pricing is exclusive of Travel Accommodation, Meals and PPE
Pricing is Inclusive of Training Material, Facilitation, Assessment and Certification
Pricing is based on training implemented at KT Academy in Mbombela
Pricing is based on group sizes of 5 + learners in a group
Discounts apply for large groups
Accommodation and meals available on request at additional rate
Special Pricing may apply for Public Training Dates

Interested in training for your company?

Off-site training available at your business

Contact one of our Business Sales Executives for tailored made training solutions for your business.

+27 13 744 9328
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Course Curriculum

Fundamental Modules

FM-01: Meeting Agendas & Preparation (Level 3, 1 Credit)

  • Understand the purpose of structured meeting agendas.
  • Identify agenda items and arrange them systematically.
  • Prepare agendas following organisational protocols.

FM-02: Minute-Taking & Documentation (Level 3, 2 Credits)

  • Identify different types of meeting minutes.
  • Accurately document meeting proceedings and decisions.
  • Maintain clarity and conciseness in meeting records.

FM-03: Distribution & Follow-up (Level 3, 1 Credit)

  • Develop and maintain an efficient system for distributing minutes.
  • Identify stakeholders and ensure timely communication of meeting outcomes.
  • Understand methods for storing and retrieving meeting records.

Why choose our Business, Leadership & Finance courses?

  • Low-pressure lesson environment.
  • Structured modular lessons.
  • We focus on both theory and practical knowledge.
  • Fully-accredited, experienced instructors.

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